HR Forms and Checklists

Recruiting & Hiring - Recruiting Employees Forms

• Employment Application - Long Form
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  Use this form for new applicants. The long form includes space for more detailed information and employment history, and all other necessary sections. Remember that California prohibits employers from seeking criminal history information prior to a conditional job offer. California also prohibits employers from asking job applicants about their prior salary history. Download and read the Instructions prior to using this employment application form.
  

  Instructions
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• Employment Application - Long Form - Instructions
  Download and read these Instructions prior to using Employment Application - Long Form and Employment Application - Long Form - Spanish​.​​​
  
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• Employment Application - Long Form - Spanish
  Personalize
  Use this form for new applicants. The long form includes space for more detailed information and employment history, and all other necessary sections. Remember that California prohibits employers from seeking criminal history information prior to a conditional job offer. California also prohibits employers from asking job applicants about their prior salary history. Download and read the Instructions prior to using this employment application form.
  

  Instructions
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• Employment Application - Short Form
  Personalize
  Use this form for new applicants. The short form requires less employment history information.​ Remember that California prohibits employers from seeking criminal history information prior to a conditional job offer. California also prohibits employers from asking job applicants about their prior salary history. Download and read the Instructions prior to using this employment application form.
  

  ​Instructions​​​​
  
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• Employment Application - Short Form - Instructions
  Download and read these instructions prior to using Employment Application - Short Form and Employment Application - Short Form - Spanish​.​​
  
  Preview
• Employment Application - Short Form - Spanish
  Personalize
  Use this form for new applicants. The short form requires less employment history information.​ Remember that California prohibits employers from seeking criminal history information prior to a conditional job offer. California also prohibits employers from asking job applicants about their prior salary history.​​ Download and read the Instructions prior to using this employment application form.
  

  ​Instructions​​​​
  
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• Employment Interview Checklist
  Use this sample checklist to ensure that your interview process is the same for all applicants and does not expose you to lawsuits.
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• Employment Offer Letter
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  Use this letter to convey information to a new employee about whom they will report to, job title, starting date and time, rate of pay and classification. This letter is simply for an employee’s information and is not to be used or construed as a contract of employment.
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• Employment Offer Letter - Spanish
  Use this letter to convey information to a new employee about whom they will report to, job title, starting date and time, rate of pay and classification. This letter is simply for an employee’s information and is not to be used or construed as a contract of employment.
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• Employment Offer Letter (Temporary Employee)
  Use this sample letter to detail a job position to a temporary employee, stating the period of time for which he or she has been hired, the procedure should employment status change and the benefits that are not available to temporary employees. The letter does not serve as a contract of employment.​​
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• Guide for Pre-Employment Inquiries
  Share this fact sheet which describes acceptable interview topics with any managers responsible for hiring employees to help ensure the hiring process is nondiscriminatory
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• Hiring Checklist
  Use this checklist when hiring a new employee to ensure that you have completed all legally required forms.
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• Job Description
  Use this form as a guide to help you define duties for an open position for which you are recruiting a new employee or to clarify existing job duties, skills or essential functions of the job. Use also when considering temporary modified duty or when returning an injured employee to work. This is for reference only and any job description should be tailored to the specific duties and requirements of the particular job and legal requirements of the state within which you are doing business.
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• Pre-Hire Checklist
  Use this checklist to audit your recruitment and hiring procedures.​
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• Recruiting Checklist
  Use this checklist to guide you through the recruiting process for new and existing positions. ​
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• Reference Check for Employment
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  Use this form to request information from references listed on the candidate's employment application.
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