Disposing of Records

You must dispose of some employment documents that contain personal information by shredding or burning them. The Fair and Accurate Credit Transactions Act (FACTA), passed in 2003, imposed this requirement, effective in 2005, on all employers, regardless of size.

The purpose is to protect current, past and prospective employees’ personal information such as Social Security numbers, addresses, telephone numbers and any other information reported to an employer by a third party consumer reporting agency.

If you use an outside party to dispose of records, you must conduct due diligence in hiring a document destruction contractor. Due diligence could include: