Longest Retention Period | ||||||
---|---|---|---|---|---|---|
Personnel Data Category | 3 Years | 4 Years | 5 Years | 6 Years | Info | Laws Requiring Retention |
Recruitment, Hiring and Job Placement Records
|
Title VII FEHA ADA ADEA GINA Cal. Fair Pay Act |
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Employee Wage Records
|
FLSA Cal. Labor Code secs. 226, 1174 Cal. Fair Pay Act |
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Child Labor Certificates and Notices |
3 years |
FLSA Cal. Labor Code | ||||
Employee Personnel Files
|
Cal. Labor Code Sec 1198.5 Cal. Fair Pay act TItle VII ADEA FEHA ADA GINA |
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Union and Employee Contracts |
3 years |
FLSA | ||||
FMLA Records
|
3 years |
FMLA | ||||
Employment Eligibility Forms Verification (I-9 Forms) | Immigration Reform and Control Act | |||||
Payroll Records
|
4 years |
FLSA Cal. Unemployment Insurance Code sec. 1085 22 CCR sec. 1085-2 |
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Affirmative Action Programs and Documents |
Title VII E011246 |
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Employee Health Records
|
OSHA Cal/OSHA |
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Employee Benefits Data |
ERISA | |||||
Unlawful Employment Practices, Claims, Investigations and Legal Proceedings Records
|
Until disposition of case |
Title VII FEHA ADEA ADA GINA NLRA FLSA |